Frequently Asked Questions (FAQ)

Practical Information

Where will the event be held?

The event will be held at the Royal Flemish Academy of Belgium for Sciences and the Arts (KVAB).

For further information, please refer to the Practical Information page.

When will the event be held?

The conference will be held on 3 - 5 May 2023.

Please refer to the Practical Information page.

What does the schedule for the events look like?

The preliminary programme will be posted once the review process is underway.

You may refer to the EUIA21 programme page to understand our usual schedule format.

Who are the officers and the members of the programme committee?

Please click on the organisers page for more information about the members.

Do I have to submit a paper before/after the conference?

No, the submission of a paper is not mandatory before or after the conference

Will a certificate of attendance be delivered?

Yes, certificates of attendance will be delivered upon request following effective participation at the conference. To request a certificate of attendance, please contact the conference team at:


How do I travel to the conference?

Please refer to the information under the map on the Practical Information page.

Do any Covid-19 regulations apply for travelling?

For EU citizens, click here.

For non-EU citizens, click here.

Am I responsible for booking my own travel/accommodation?

Yes, you are responsible for your own means of travel and accommodations. The EUIA partnered up with the Brussels Booking Desk, a local support of the Brussels’ Hotel Community and to offer attractive prices for EUIA participants. More details and a tailored booking link will follow on the Practical Information page.

Will there be childcare available?

No, childcare will not be available.

What is there to see in Brussels?

VISITBRUSSELS is the communications agency for tourism in the Brussels-Capital Region. They provide all the essential information about Brussels and its main attractions. On their website, you can also book your accommodation and find information about Brussels’ famous cafés, bars & restaurants.


I have yet to register. When is the deadline?

Registrations for presenting participants are now closed. Non-presenting participants can still register here.

Do not forget to finalise your registration by paying the conference fee.

Fee Structure

EUR 185 for non-presenting participants

EUR 325 for professors and post-docs

EUR 185 for PhD students

EUR 185 for participants from non-OECD institutions (main affiliation)

For members of organising institutions (limited to institutes only, not all university personnel), your fees are covered by your institution but registration through ConfTool is still required. Please note your primary affiliation must be one of the following to qualify:

    • Brussels School of Governance (VUB)
    • UNU-CRIS
    • Institute of European Studies (ULB)
    • Department of Politics and International Studies (University of Warwick)
    • Egmont Institute
    • Members of the Advisory Board

How do I know if my main affiliation is in a non-OECD country or at an organising institution?

    Please refer to the list of OECD countries:

    Please check with your institution about your main affiliation.

    How do I pay my fee?

    Fees are to be settled via the ConfTool payment system. You will be prompted to do so when you complete the registration process.

    Can I receive financial support to take part in the EUIA conference?

    A limited amount of needs-based financial support is available. To apply, please reach out to the EUIA conference team ( providing a letter from your institution stating that you do not receive any financial support and specifying the support you would need. Decisions will be made on a case-by-case basis, contingent on the funding available.

    Any assistance provided for visa applications for non-EU citizens/ residents?

    Yes, a letter of invitation is provided via ConfTool to accepted participants once payment has been made.

    Can I present virtually?

    No, there will not be any hybrid panels.

    I am unable to attend, what do I need to do?

    Reach out to the EUIA Team ( to cancel your registration. Please note that the conference fee will only be fully reimbursed if you cancel within 14 days of registration. No refund will be possible after this period. To obtain your refund, please provide the EUIA team with:

    1. Account holder’s name
    2. IBAN
    3. BIC
    4. (If applicable) information for payments outside the EU (SEPA)

    Please note: all banking fees are at the expense of the recipients.

    I want to withdraw my submission, how can I do that?

    You can withdraw your submission via the Conftool platform. Please log into your account and withdraw your submission via the 'Your Submissions' page.